What you need to do

• Check that you need to buy.
• Describe the requirements in clear unambiguous terms that will enable suppliers to deliver what you want.
• Obtain approval to make the purchase.
• If very low value, (typically below £500-£1000) use the Government Procurement Card. Check for existing framework agreements.
• Where appropriate, use catalogues.
• Price purchase order; take delivery; authorise payment.
  

Points to consider

Departments define low value procurement thresholds, with delegated levels of approval.

The process for low value procurements will be documented in the departmental procurement manual.

For routine purchases, seek ways of streamlining purchase process, such as framework agreements.