Project Execution Plan

Purpose:

The PEP is the core document for the management of a project. It is a statement of policies and procedures defined by the project director, although usually developed by the project manager for the project sponsor/project director's approval. It sets out in a structured format the project scope, objectives and relative priorities.

For non-construction projects see Project plan. 

Fitness for purpose:

Does the PEP:

• include plans, procedures and control processes for project implementation and for monitoring and reporting progress?
• define the role and responsibilities of all project participants, and is a means of ensuring that everyone understands, accepts and carries out their responsibilities?
• set out the mechanisms for audit, review and feedback, by defining the reporting and meeting requirements, and, where appropriate, the criteria for independent external review? 

Suggested contents:

Much of a PEP will be standardised, but the standard will need to be modified to meet the particular circumstances of each project. A typical PEP might cover the items listed below, although some may appear under a number of headings with a cross reference system employed to avoid duplication:

• project definition and brief;
• roles, responsibilities and authorities;
• project cost plan and cost management procedures;
• risk and sensitivity analysis;
• programme management;
• contracting and procurement;
• administrative systems and procedures;
• safety and environmental issues, such as the construction design and management regulations;
• quality assurance;
• commissioningt; and
• post project evaluation.

Notes:

The PEP will change as a project progresses through its design and construction stages. It should be a dynamic document regularly updated and referred to as a communication tool, as well as a control reference.

Source information:

• Project brief
• Business case

Further information:

Project management briefing