Property Rationalisation

Our professional advice teams help departments to achieve economies of scale. Savings accrue when OGC and departments work together to deliver cross-departmental workspace strategies based on the exploitation of government's collective bargaining strength.

By putting forward a comprehensive range of options and facilitating discussion, we can ensure that departments take strategic decisions in the full knowledge of the wider financial impact.

Collaborative Opportunities include:

• identifying, promoting and brokering opportunities for interdepartmental estate rationalisation and co-location;
• co-ordinating market opportunities through property events;
• developing opportunities for and promoting strategic co-operation between central government organisations;
• maintaining an up-to-date database of all central civil government property and future accommodation requirements (e-PIMS™).

Three HM Treasury Dear Accounting Officer (DAO) letters reinforce different aspects of the co-ordination activity

Dear Accounting Officer (GEN)05/05 (PDF, External) and Annex (PDF, External), issued in March 2005
Treasury Approval of Accommodation Proposals
Addressed the stronger role for co-ordination within the Greater South East area.
Supplementary Guidance (PDF, 100KB) issued in March 2006

Dear Accounting Officer (GEN)08/05 (PDF External), issued in July 2005
Recording Property Information on e-PIMS™
Mandated the use of e-PIMS

Dear Accounting Officer (GEN)07/06 (PDF, External), issued in June 2006
Collaborative Management of the Civil Estate
Revised the Civil Estate Co-ordination Protocol and the Civil Estate Occupancy Agreement (see below).

Civil Estate Co-ordination Protocol

The Civil Estate Co-ordination Protocol (CECP) (PDF) sets out how Government bodies will co-ordinate their activity in acquiring, managing, rationalising and disposing of workspace on the Civil Estate.

Civil Estate Occupancy Agreement (CEOA)

The CEOA sets out general arrangements for shared occupations by Crown bodies Its purpose is to act as framework agreement which Crown bodies sharing occupation should adopt to establish arrangements between Holders and Occupiers.

The new agreement is split into three tenure specific volumes, each with their own appendices.

Volume 1: Short leasehold properties
CEOA Volume 1 (PDF)
Volume 1 appendices (Word)

Volume 2: Freehold/ Feuhold & long leasehold properties
CEOA Volume 2 (PDF)
Volume 2 appendices (Word)

Volume 3: PFI/PPP properties
CEOA Volume 3 (PDF)
Volume 3 appendices (Word)

Annual Co-ordination Update

Each year we deliver an annual round up of policy changes that impact on the Property Co-ordination community, and an early warning of issues that are likely to develop in the new year. Click below to see our review of 2006.

Co-ordination Update 2007 (expected 2008)

Co-ordination Update 2006 (PDF, 48KB)

Co-ordination Update 2005 (PDF)

For further information please contact:

Martin Booth
Head of Government Estate Rationalisation
020 7271 2794
martin.booth@ogc.gsi.gov.uk

Malcolm Sutherland
Deputy Head of Government Estate Rationalisation, London
020 7271 2787
malcolm.sutherland@ogc.gsi.gov.uk

David Pickersgill
Deputy Head of Government Estate Rationalisation, Leeds
0113 203 3844
david.pickersgill@ogc.gsi.gov.uk