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The Procurement Process

11 Bid Evaluation

Procurement Principals
0 Procurement Principals 1 Project start-up 2 Risk Allocation Model 3 Business Case 4 Procurement Strategy 5 Market Assessment 6 Market Creation 7 Produce Requirement 8 Supplier Selection 9 Proposal Evaluation 10 Contract Preparation 11 Bid Evaluation 12 Award 13 Project Closure 14 Implementation / Transition 15 Contract Management
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You are on step 3 of 11 steps.

Click for slide: Issue tender documentation Click for slide: Receive and open tenders Click for slide: Clarification and conditioning Click for slide: Evaluate tenders Click for slide: Check technical implications Click for slide: Evaluate variant bids Click for slide: Prepare for new services Click for slide: Assign resources for contract management Click for slide: Produce an evaluation report for management. Click for slide: Produce Full Business Case; confirm budget. Click for slide: DECISION POINT: OGC Gateway Review 3 Investment decision
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What you need to do

Once tenders have been received, there may need to be further contract with suppliers before they can be fully evaluated:

Clarification is a documented exchange with suppliers to clarify aspects of a tender and correct apparent errors.

Conditioning ensures that tenders are fully responsive to all requirements and can therefore be evaluated on a like for like basis. It is more likely to be needed where there was not an extensive contract negotiation period. It may result in minor changes to requirements and/or amended offers from suppliers.

See the Post Tender Negotiation Briefing for more guidance on these aspects.

Points to consider

Clarification and conditioning should be fully documented so that an audit trail is maintained.If discussions with suppliers during the conditioning process results in significant changes to the requirement or individual bids, to the extent that there is a substantial change to the nature of the business to be let, consider whether there should be formal re-tendering.

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