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The Procurement Process

11 Bid Evaluation

Procurement Principals
0 Procurement Principals 1 Project start-up 2 Risk Allocation Model 3 Business Case 4 Procurement Strategy 5 Market Assessment 6 Market Creation 7 Produce Requirement 8 Supplier Selection 9 Proposal Evaluation 10 Contract Preparation 11 Bid Evaluation 12 Award 13 Project Closure 14 Implementation / Transition 15 Contract Management
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You are on step 6 of 11 steps.

Click for slide: Issue tender documentation Click for slide: Receive and open tenders Click for slide: Clarification and conditioning Click for slide: Evaluate tenders Click for slide: Check technical implications Click for slide: Evaluate variant bids Click for slide: Prepare for new services Click for slide: Assign resources for contract management Click for slide: Produce an evaluation report for management. Click for slide: Produce Full Business Case; confirm budget. Click for slide: DECISION POINT: OGC Gateway Review 3 Investment decision
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What you need to do

If variant bids are offered (that is, where providers have proposed features that are not in the requirement, or alternative contract terms or payment mechanisms) check that any alternatives proposed are in line with the scope of the project and OJEU advertisement (where appropriate).

Points to consider

You should be clear about the minimum criteria that must be met to satisfy the original or core requirement. Where variant bids are allowed tenderers can be asked to also supply a compliant bid to enable the department to compare on an even basis. However, this will increase suppliers' bid costs and may act as a disincentive to innovation. Where it is a significant departure from what the organisation is trying to achieve, the variant bid must be ruled out.

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