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The Procurement Process

9 Proposal Evaluation

Procurement Principals
0 Procurement Principals 1 Project start-up 2 Risk Allocation Model 3 Business Case 4 Procurement Strategy 5 Market Assessment 6 Market Creation 7 Produce Requirement 8 Supplier Selection 9 Proposal Evaluation 10 Contract Preparation 11 Bid Evaluation 12 Award 13 Project Closure 14 Implementation / Transition 15 Contract Management
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You are on step 1 of 8 steps.

Click for slide: Issue requirement and draft contract Click for slide: Evaluate proposals Click for slide: Check technical implications Click for slide: Evaluate variant bids Click for slide: Select suppliers Click for slide: Update the business case Click for slide: Produce evaluation report Click for slide: Notify and debrief unsuccessful suppliers
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What you need to do

Issue the requirement and draft contract to suppliers and invite proposals setting out their solutions with budgetary (i.e. non-binding) costs.

Points to consider

The invitation to tender should include:

  • the requirement specification
  • a draft contract; see OGC's model terms and conditions recommended for use when contracting for goods or services that include the provision to cover:
    • the gathering and sharing of management information with other government departments
    • transparency of relationships with sub-contractors, particularly the obligations on and payment to sub-contractors
  • also consider the use of incentivisation clauses, e.g. such as volume price reductions, profit sharing
  • instructions and conditions for submitting responses
  • the evaluation criteria.

Ensure the invitation is clear, and that suppliers know how to respond and the deadline for responses.

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