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The Procurement Process

9 Proposal Evaluation

Procurement Principals
0 Procurement Principals 1 Project start-up 2 Risk Allocation Model 3 Business Case 4 Procurement Strategy 5 Market Assessment 6 Market Creation 7 Produce Requirement 8 Supplier Selection 9 Proposal Evaluation 10 Contract Preparation 11 Bid Evaluation 12 Award 13 Project Closure 14 Implementation / Transition 15 Contract Management
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You are on step 2 of 8 steps.

Click for slide: Issue requirement and draft contract Click for slide: Evaluate proposals Click for slide: Check technical implications Click for slide: Evaluate variant bids Click for slide: Select suppliers Click for slide: Update the business case Click for slide: Produce evaluation report Click for slide: Notify and debrief unsuccessful suppliers
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What you need to do

Evaluate proposals using the evaluation model in accordance with the agreed evaluation plan (that were lodged with the procurement unit before proposals were received).

This evaluation is primarily concerned with the quality of the proposed solution and its degree of fit with the requirement specification. The budgetary costs are used to assess the affordability of solutions and should not otherwise form a major part of the evaluation. See Bid Evaluation Stage for a description of the process.

Points to consider

Seek the proposal that best meets the requirement:

  • meeting the requirement - ensuring that the bid covers everything that is currently required, to the required quality of service (note that assumptions about the business direction should continue to be checked throughout the procurement process)
  • the most appropriate option - checking that all appropriate options have been considered before narrowing down the choices for the way forward
  • achievability - checking that the tenderer fully understands the implications of implementing the service and has the necessary experience and resources to deliver its proposed solution. Check it can support this with appropriate plans for risk and quality management

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