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The Procurement Process

9 Proposal Evaluation

Procurement Principals
0 Procurement Principals 1 Project start-up 2 Risk Allocation Model 3 Business Case 4 Procurement Strategy 5 Market Assessment 6 Market Creation 7 Produce Requirement 8 Supplier Selection 9 Proposal Evaluation 10 Contract Preparation 11 Bid Evaluation 12 Award 13 Project Closure 14 Implementation / Transition 15 Contract Management
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You are on step 4 of 8 steps.

Click for slide: Issue requirement and draft contract Click for slide: Evaluate proposals Click for slide: Check technical implications Click for slide: Evaluate variant bids Click for slide: Select suppliers Click for slide: Update the business case Click for slide: Produce evaluation report Click for slide: Notify and debrief unsuccessful suppliers
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What you need to do

If variant bids are offered (that is, where providers have proposed features that are not in the requirement or alternative contract terms or payment mechanisms) check that any alternatives proposed are in line with the scope of the project and OJEU advertisement (where appropriate).

Points to consider

You should be clear about the minimum criteria that must be met to satisfy the original or core requirement.

Where variant bids are allowed suppliers can be asked to also provide a compliant bid to enable the department to compare on an even basis. However, this will increase suppliers' bid costs and may act as a disincentive to innovation. Where it is a significant departure from what the organisation is trying to achieve, the variant bid must be ruled out.

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