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The Procurement Process

9 Proposal Evaluation

Procurement Principals
0 Procurement Principals 1 Project start-up 2 Risk Allocation Model 3 Business Case 4 Procurement Strategy 5 Market Assessment 6 Market Creation 7 Produce Requirement 8 Supplier Selection 9 Proposal Evaluation 10 Contract Preparation 11 Bid Evaluation 12 Award 13 Project Closure 14 Implementation / Transition 15 Contract Management
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You are on step 6 of 8 steps.

Click for slide: Issue requirement and draft contract Click for slide: Evaluate proposals Click for slide: Check technical implications Click for slide: Evaluate variant bids Click for slide: Select suppliers Click for slide: Update the business case Click for slide: Produce evaluation report Click for slide: Notify and debrief unsuccessful suppliers
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What you need to do

The budgetary costs set out in the proposals provide an opportunity to revise the cost estimates in the business case.

 

Points to consider

There should be continuing confirmation from within the department that funds are available.

Where all suppliers budgetary costs are significantly higher than those estimated in the business case consider whether:

  • suppliers have misunderstood the requirement or the requirement is over specified leading to a 'gold plated' solution;
  • there is a realistic prospect of reducing costs during negotiation without changing the project's advertised scope or key requirements;
  • additional departmental funds are available;
  • the project should be stopped because it is clearly unaffordable

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