Skip to main navigation
Skip to main content

 

Related links

 

Planning and initiating an OGC Gateway Review

Planning for reviews

What is the process

Every OGC Gateway™ Review goes through a sequence of activities, as indicated in the diagram, starting with the completion of a Risk Potential Assessment (RPA) by the SRO and concluding with the delivery of the Final Report

Each Review takes 3-4 days, and is undertaken by a Review Team of 3-4 reviewers.  A spirit of openness and a willingness to work together are essential to the achievement of a useful Review Report.  The Review aims to produce candid and practice recommendations, based on Best Practice. 

Initiating reviews

  • The SRO contacts the local PPM Centre of Excellence (COE) or  Departmental Gateway Co-ordinator (DGC) as soon as a requirement for a review is established and completes a Risk Potential Assessment (RPA)
  • The COE/DGC sends a copy of the completed RPA to OGC at Gateway.helpdesk@ogc.gsi.gov.uk
  • OGC arranges an Assessment Meeting with the SRO/Project Manager to understand the programme/project key issues and assess readiness for Review before selecting the team
  • OGC requires 8 weeks' notice in order to undertake the necessary planning and team selection
  • The Review Team Leader makes initial contact with the SRO to confirm the agenda for the Planning Meeting
  • A Planning Meeting is held

Before or following the Planning Meeting, the Programme/Project Team will plan and undertake all the administrative aspects involved in setting up an effective Review.

Planning for an OGC Gateway Review

The OGC Gateway™ Process incorporates a Planning Meeting that takes place up to 2 weeks before the Review.

The Planning Meeting is where the Review and Programme/Project Teams meet for the first time.  The outcomes of the Planning Meeting are:

  • understand the Review process and agree the code of conduct for the Review
  • share information on the current status for the programme/project
  • clarify the issues that the Review Team will focus on
  • confirm the documents needed
  • confirm the stakeholder to be interviewed
  • agree the logistics for the Review
  • confirm appropriateness of the Review Team organisation and skills
  • identify any problems affecting the Review and agree remedial action

Before or following the Planning Meeting, the Programme/Project Team will plan and undertake all the administrative aspects involved in setting up an effective Review.

Conducting an OGC Gateway Review

Each workbook suggests a schedule of the documentation each OGC is likely to be useful for that Gateway Review.

The Review Team establishes its findings primarily on the basis of:
The documentation supplied by the programme/project
Interviews with key staff and stakeholders

A schedule of interviews is confirmed at the Planning Meeting.  The Review Team uses these interviews to establish the scope, stakeholder engagement, their level of commitment, progress to date, major risks and issues. 

The Review Team produces a report summarising the findings and recommendations. Ownerships of the report recommendations actions rest with the SRO. OGC also receives a copy of the Review Report for the analysis of VFM and lessons learned.

Supporting Guidance

Best Practice Links provided below, may be useful for Reviewers and Programme/Project Managers in preparing for an OGC Gateway Review.

Print this page


OGC Gateway management reviews identify risks to programmes and projects and ensure that you deliver them on time and on budget. Government Relocation and Asset Management - streamlining the civil service and improving management of the civil estate. Centres of Excellence in programme and project delivery through your departments, agencies and non departmental public bodies. Programme & Project Management (PPM) Specialism helping developing careers. Key OGC products in the programme and project delivery chain include ITIL, PRINCE2, M_o_R and MSP.

Procurement policy supporting the implementation of European Union directives. Commodities, construction and facilities management procurement. Sustainable procurement. Efficiency Programme, eProcurement and eAuctions, improving supplier relationss and developing Best Practice, OGC works with the public sector to achieve efficiency, value for money and successful delivery of government projects. Expert advice, knowledge sharing by providing specialists, either as consultants or interim managers for your programme and project management.