Pre-Qualification Questionniare (PQQ)

OGC has developed a standardised Pre-Qualification Questionnaire (PQQ) for use in above threshold procurements.

This PQQ contributes to the Access for All programme taking place as a result of the report 'Accelerating the Economic Engine', (Dec 2008) where Anne Glover was asked to lead a committee to examine what the Government could do to make it easier for Small and Medium Sized Enterprises (SMEs) to supply the public sector. One of the 12 key recommendations contained in the report highlighted the need for standardised pre-qualification questionnaires across the public sector. Work on the implementation of the recommendations is underway. For an update on progress, please visit our SME pages on the OGC website.

OGC's PQQ enables public sector purchasers using the EU restricted procedure to procure goods, services and/or works to identify the eligible and capable suppliers to invite to tender for contracts, whilst helping to ensure that the number of suppliers shortlisted to proceed to the next stage is an appropriate and manageable number. This model PQQ will also assist in ensuring that the selection process is consistent with the EU procurement rules.

The purpose of using a PQQ during the selection stage process is to enable the Authority to create a short list of potential providers by obtaining sufficient information to evaluate the suitability of potential suppliers in terms of:-

• Economic and Financial Standing
• Technical/Professional Ability and capacity
• Legal status

These documents comprise of a core questionnaire and guidance note (which contains supplementary questions across areas such as collaboration (including frameworks) and ICT) which can be considered for inclusion at the purchaser's discretion, where relevant to the subject of the procurement and consistent with EU rules. It also includes various social and environmental questions that could be asked where appropriate and relevant. To download, right-click the icons below and select 'save target as' to save to a local drive.

Please note: These are template documents and, as such, should be amended to reflect the individual characteristics of your procurement. They have been drafted assuming that the EU restricted Procedure will be used, if you are using another EU Procedure you will need to tailor the templates to ensure that they are appropriate. It is recommended that advice/guidance is sought in the first instance from your legal advisors, where appropriate.

Documents

Core pre-qualification questionnaire (Word, 285KB) Provides a set of core questions which can be used in all procurements. These can be supplemented by additional questions contained in the guidance note below.

Guidance Note and Additional Questions (Word, 156KB) Provides guidance and supplementary questions for users of the core PQQ and includes additional questions on Health and Safety, Environmental, Skills, Equality, Quality Assurance that could be asked if relevant to the subject of the procurement.

Scoring Methodology - General Approach

For procurements with a financial value beneath applicable EU thresholds, please see Below Threshold PQQ. The PQQ asks simple questions to establish suppliers' suitability to tender against the requirement and operates on a 'self-certification' basis, where supporting evidence need not be submitted (although it may be requested at tender stage).

Top Ten Tips for the Pre-Qualification Processes (PDF, 18KB)

Disclaimer
The guidance and model documentation has been developed specifically for use on above threshold goods, services and works procurements using the Restricted Procedure. Any government department or other contracting authority using the model documentation or guidance on the Website should take their own legal and other relevant professional advice in respect of any specific procurement project intending to use any documentation from the Website. Whilst OGC shall use reasonable endeavours to ensure that the information contained in the guidance and model documentation is correct, no warranty, express or implied, is given as to its accuracy. OGC does not accept any liability for loss or damage, which may arise from reliance upon any documentation of the Website and use of any of the documents is undertaken entirely at the users risk.